Hours lost every week
Sorting through emails, hunting for that invoice from last month, re-typing data that was already sitting right there in your inbox. Every week, without fail.
Built for Australian small business
One place for every business email that matters.
Forward your business emails and we organise them automatically — then extract the data that matters and deliver it straight to your spreadsheets. No more retyping invoice data by hand.
Australian-hosted Encrypted at rest Built for Australian SMBs
Sound familiar?
Your business runs on email. Managing it is eating your day.
Every Australian small business owner knows the feeling — the inbox is a mess, important emails are buried, and the data you need is locked away where you can't use it. It's not a tech problem. It's just never been properly solved.
Nothing's where you need it
That invoice from three weeks ago, the delivery confirmation, the supplier's updated terms — buried somewhere in your inbox, impossible to find when it actually matters.
Retyping data you already have
Invoice totals, order numbers, supplier details — all sitting in your inbox, unstructured. You end up retyping them into spreadsheets when you should be running your business.
How it works
Set it up once. Then forget about it.
Three steps and MailDrover runs quietly in the background — organising your business emails and extracting the data that matters.
Forward your emails
Set up a simple auto-forward rule in Gmail, Outlook, or whatever you use. Takes 2 minutes. Works with the email you already have — nothing new to install or learn.
We'll walk you through it, step by step.
Set up your rules
Tell MailDrover how to organise your emails — by sender, type, or keyword. Then, for the ones that need it, set up parsing rules to extract specific fields like invoice numbers, totals, and supplier names. Point and click. You define the rules, MailDrover does the rest.
Your inbox, under control
Your emails are organised, tagged, and searchable — all in one place. Parsed data lands in your dashboard ready to review. Export to CSV, spreadsheet, or straight into Xero when that's ready.
Features
Everything you need. Nothing you don't.
MailDrover does two things really well: it organises your business emails automatically, and extracts structured data from the ones that need it. Built for the way small businesses actually work.
Rules-based parsing engine
Set up parsing rules that tell MailDrover exactly what to extract from each email type. Invoice number here, total there — you define it once.
Smart email inbox
Your forwarded emails land in a clean, organised hub. Automatically tagged by sender, type, and the rules you set — so your business inbox finally makes sense.
CSV & spreadsheet export
Parsed data exports to CSV instantly. Open it in Excel, Google Sheets, or anywhere else you already work.
PDF invoice parsing
Got suppliers who send PDF invoices? MailDrover reads those too — pulling out the same structured data as any other email.
Coming in v1.1Encrypted at rest with a unique key for your business
Your email content is encrypted with a unique key for your business before it ever reaches our database. It sits as unreadable scrambled data in storage and is only unlocked when you view it in your dashboard.
Xero bulk import
Export parsed invoice data directly in Xero's format. No more copying numbers by hand.
Coming in v2Security
Your data is yours. We mean that literally.
When MailDrover stores your emails, the content is encrypted with a key unique to your business. By the time it hits our database, it's already scrambled — even if someone broke into our servers, they'd find nothing useful.
We built MailDrover this way because we think small businesses deserve the same level of data privacy that large enterprises pay big money for — without the enterprise price tag.
Encrypted at rest
Your email content is encrypted before it reaches our database. It stays scrambled in storage and is only unlocked when you view it in your dashboard.
Australian data hosting
All data stored and processed in Australian data centres. Full stop.
Privacy Act compliant
Built to comply with the Australian Privacy Act 1988.
Who it's for
If you're nodding along, MailDrover's for you.
Whether you're running the whole show yourself, managing books for multiple clients, or automating your online store — if email data entry is stealing your time, MailDrover is your answer. Built in Australia, for Australian small business.
Small business owners
You wear every hat in the business. MailDrover wears the email-data-entry hat so you don't have to.
- Trades, retail, hospitality
- Works with the email you already use
- Already using spreadsheets
Bookkeepers
Managing invoices for multiple clients? MailDrover lets you set up separate, secure inboxes per client — all organised in one place. Australian hosting means your clients' data stays under Australian law.
- Multiple client accounts
- Xero integration coming soon
- Saves hours per client per week
E-commerce operators
Order confirmations, fulfilment notifications, supplier invoices — all flowing into your spreadsheet automatically.
- Order email automation
- Supplier invoice capture
- Works with any email provider
What's coming
We're just getting started.
Join early and help shape where MailDrover goes next. Early bird members get direct input into the roadmap.
UPCOMING · v1.0
Launch
Email capture via auto-forward · Parsing rules engine · CSV / spreadsheet export · Encrypted at rest dashboard
v1.1
PDF, Attachment Parsing
Extract data from PDF invoices and receipts sent as email attachments.
v1.2
Google Sheets Live Sync
Keep a Google Sheet automatically updated as new emails arrive.
v2.0
Xero Integration
Direct bulk invoice import into Xero. No more manual entry at tax time.
v3.0
Team Accounts
Multi-user accounts with role-based access for teams and bookkeepers.
Early bird offer
Get in early. Lock in your discount. Forever.
MailDrover is in pre-launch. Join the waitlist today and when we open, you'll get early bird discount for life — no matter how our pricing changes later.
Early bird discount, locked in for life
First access when we launch
Direct input on the product roadmap
Australian-built and Australian-hosted
Pricing TBA at launch — early birds are guaranteed the best rate.
Limited early bird spots available.
Your inbox doesn't have to be chaos.
Join the waitlist for early access to MailDrover — Australian email management that saves you from manual data entry.
No spam, ever. Unsubscribe any time. It's free.